- Unread messages keep growing
- Important threads require searching
- Replies start from zero
- Follow-ups get forgotten
- Opportunities arrive unnoticed
Work Smarter and Faster.
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AN AI EMPLOYEE FOR YOUR INBOX
Your inbox should not be your second job.
InboxAI reads, understands and turns email into prioritized work — helping you see what matters, prepare replies and keep follow-ups under control.
Clear scope · Human oversight · Built around a real workflow
The day begins with an inbox already making demands: a client waiting, a deadline hidden in a thread and a follow-up that matters more than the twenty messages above it.
SEE THE WORKFLOW
From friction to a useful next action.
This is the operating change InboxAI is designed to create.
InboxAI turns that invisible reasoning into a visible work queue. The message becomes context, the context becomes a priority and the priority becomes a prepared action for review.
Proposal follow-upNow
Client questionDraft
Invoice requestTask
Team updateFiled
InboxAI prepared3 priorities2 drafts1 follow-up
THE PROBLEM
Give email to an AI employee, not another notification tool.
The real cost of email is not reading. It is remembering context, deciding what matters, writing repetitive responses and catching every next action.
Email creates a second job because every message asks the same invisible questions: Is this important? What does it need? What did we promise? What must happen next?
- Priorities surfaced
- Context organized
- Drafts prepared
- Actions identified
- Follow-ups visible
WHAT YOU GET
Features matter when they change the outcome.
The inbox does not need to become empty to feel under control. It needs to reveal the few conversations that can change the day — with the next step already within reach.
Know what matters first
See which messages need attention before manually opening every thread.
Respond with context
Start from a relevant draft instead of rebuilding the answer from zero.
Turn messages into work
Make tasks, follow-ups and commercial signals visible instead of leaving them inside email.
HOW IT WORKS
A clear path from first signal to operating system.
The system first learns the role, then interprets what arrived, prepares the work and pauses where a person should review, approve or decide.
Connect the inbox workflow
InboxAI works from the messages and context relevant to your role.
Understand what arrived
Messages are interpreted by priority, intent and the action they require.
Prepare the work
Drafts, tasks, follow-ups and decision points are organized for review.
Stay in control
You approve sensitive actions and keep visibility over what the system prepares.
SPECIALIST PROFILES
One inbox. A specialist that understands the job.
Configure InboxAI around the messages, priorities and recurring actions of a specific function.
General
Daily priorities, organization, drafts and follow-ups.
Sales
Lead intent, opportunities, next actions and commercial replies.
Insurance & Credit
Request sorting, document context and case follow-up support.
HR
Candidate, employee and operational message workflows.
Accounting
Invoice, payment and administrative communication workflows.
REAL-WORLD BUSINESS CASES
Convert email volume into visible, prioritized work.
The value is not another summary. It is the time and attention recovered when messages become decisions, drafts, tasks and follow-ups in the context of a real role.
A sales question, an HR request and a missing invoice document do not mean the same thing. Specialist workflows make the inbox respond to the job, not just the words in the message.
per week spent on email by heavy email users
Microsoft’s Work Trend Index measured how much of the working week can be absorbed by inbox communication before deeper work begins.
Source: Microsoft Work Trend Indexsaved per user each week in observed AI deployments
Microsoft reported 40 minutes at a telecommunications company and 50 minutes at a consumer-goods company. These are Copilot benchmarks, not InboxAI results.
Source: Microsoft AI Data DropSALES TEAM
Surface buying signals before they go cold.
- Friction
- Product questions, objections and follow-ups compete with newsletters, internal threads and routine notifications.
- Applied workflow
- Identify sales intent, prioritize the thread, prepare a contextual draft and expose the next action for human review.
- Business outcome
- Faster commercial response, a cleaner follow-up queue and fewer opportunities left buried in the inbox.
HR OR OPERATIONS
Turn recurring requests into an organized queue.
- Friction
- Similar questions are re-read, re-routed and rewritten throughout the week while urgent exceptions remain mixed in.
- Applied workflow
- Classify intent, identify missing information, suggest a response and route the action according to the configured specialist.
- Business outcome
- Less repetitive triage, more consistent preparation and clearer ownership of the exceptions that need judgment.
ACCOUNTING, INSURANCE OR CREDIT
Keep document and deadline follow-ups visible.
- Friction
- Requests, attachments and reminders live across long threads, making the next required action hard to track.
- Applied workflow
- Organize message context, identify requested documents or dates and prepare the next follow-up without unsupervised sending.
- Business outcome
- A more actionable queue, fewer forgotten chasers and more professional response preparation.
ILLUSTRATIVE VALUE MODEL
What could 40 minutes per person make available?
A conservative team scenario using the lower end of Microsoft’s observed 40–50 minute weekly range.
Team size50 people
Time recovered40 min / week
Working period46 weeks
Illustrative loaded hourly cost€35
50 × 40 min × 46 weeks
Annual capacity to investigate1,533 hours · €53,655
Illustrative extrapolation, not a guaranteed InboxAI saving. The Microsoft benchmark comes from other AI deployments; actual value depends on inbox volume, workflow fit, adoption and controls.
Also a strong fit for
Priority detectionContext-aware draftsTask extractionFollow-up trackingSpecialist inbox workflows
RISK REDUCTION
Assistance with visibility, not a black box.
InboxAI is designed to prepare and organize work while keeping people responsible for sensitive decisions and outbound communication.
Important communication stays reviewable. InboxAI prepares, organizes and surfaces decisions without hiding what it understood or pretending every action should be automatic.
In context
A calmer inbox, faster decisions and fewer opportunities lost in the noise.
Photo: cottonbro studio · Pexels ↗USEFUL ANSWERS
Before you take the next step.
Before handing part of the inbox to an AI employee, teams need clarity about scope, professional adaptation and outbound control. These answers define that boundary.
Is InboxAI only an email summarizer?
No. Its role is to interpret messages and turn them into prioritized work: drafts, actions, follow-ups and decisions.
Can InboxAI adapt to a specific profession?
Yes. Specialist profiles can focus the workflow on the language, priorities and recurring actions of a business function.
Does InboxAI send replies automatically?
The public offer does not promise unsupervised sending. Sensitive communication should remain reviewable and under human control.
Work Smarter and Faster.
Start tomorrow with the work — not the inbox.
Show us the messages that consume the most attention. We will identify the priorities, recurring decisions and specialist workflow InboxAI should prepare first.
Try InboxAI